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Management Analyst or Administrative Analyst, City Manager's Office

Company: City of Santa Clarita, CA
Location: Santa Clarita
Posted on: June 12, 2021

Job Description:

Description/Duties & Responsibilities

Management Analyst

$40.70 - $49.47/hour

Steps 1 - 5

OR

Administrative Analyst

$35.10 - $42.66/hour

Steps 1 - 5

The City of Santa Clarita is hiring one position at either an Administrative Analyst or Management Analyst level, depending on skill level and qualifications. If the selected candidate is hired as Administrative Analyst, they may be reclassified to Management Analyst once they meet the qualifications.

Reporting to the Assistant to the City Manager, this position conducts research and performs complex data analysis; recommends and implements organizational processes, policies, and programs; and prepares and monitors the department budget.

Management Analyst Duties and Responsibilities:

  • Takes the lead on special projects of organizational-wide significance; works individually and as part of a team; conducts studies; makes recommendations; implements programs
  • Develops and monitors department budget; develops revenue and expenditure forecasts; identifies funding needs; prepares budget requests
  • Analyzes legislation; identifies potential organizational impacts; prepares technical reports; develops and implements City policy processes and programs to meet legislative requirements; communicates changes to the organization
  • Oversees department contracts; negotiates agreements; ensures contract requirements are met
  • Prepares and reviews City Council staff reports and reviews all department staff reports; serves as the point person for composition and/or review of correspondence on behalf of the department
  • Attends City Council and community meetings and makes presentations on projects and programs of organizational significance
  • Works with City employees at all levels of the organization and may supervise staff or a functional area depending on assignment
  • Establishes positive working relationships with City employees, outside agencies, and the public

Administrative Analyst Duties and Responsibilities:

  • Analyzes studies, reports, and findings and prepares reports and recommendations regarding a variety of department issues, projects, and priorities
  • Performs research in specialized areas and prepares recommendations
  • Develops correspondence, reports, and other documents
  • Establishes positive working relationships with City employees, outside agencies, and the public
  • Prepares and reviews City Council staff reports and reviews all department staff reports
  • Attends City Council and community meetings
  • Monitors and manages department budget and contracts

Education and Experience

Management Analyst Education and Experience:

  • Bachelor's Degree in Public Administration, Business Administration, or related field
  • Three years of professional-level experience performing complex data analysis and implementing processes, policies, and programs of organizational significance
  • Master's degree in Public Administration or related field is highly desirable
  • Experience working for a public agency is highly desirable
  • Possession of, or ability to obtain, a valid Class C California driver license
  • Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered

Administrative Analyst Education and Experience:

  • Bachelor's Degree in Public Administration, Business Administration, or related field
  • Three years of professional experience performing a wide variety of technical, administrative, fiscal, and analytical functions is highly desirable
  • Master's Degree in Public Administration or related field is highly desirable
  • Possession of, or ability to obtain, a valid Class C California driver license
  • Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered

Knowledge and Abilities

  • Strong organizational awareness and general working knowledge of department issues, projects, and priorities
  • Strong leadership skills and the ability to take the lead on planning and implementing effective organizational programs
  • Strong project management skills and the ability to coordinate multiple projects simultaneously, meet time-sensitive deadlines, adjust to changing priorities, and work within the constraints of the budget
  • Strong analytical and problem-solving skills and the ability to analyze operational and organizational problems, be an innovative and strategic thinker, and provide sound policy and procedural recommendations
  • Strong fiscal management skills and the ability to prepare, track, and administer budgets and contracts; and experience with government budgeting processes
  • Strong verbal communication skills and the ability to explain complex information and make public presentations to large groups
  • Strong written communication skills and the ability to develop comprehensive technical reports and documents
  • Strong customer service and conflict management skills and the ability to provide relevant information, find workable solutions, and resolve difficult issues
  • Strong interpersonal skills and the ability to effectively work with employees at all levels and establish and maintain collaborative working relationships with outside agencies and members of the public
  • Strong work ethic and the ability to demonstrate a high level of ethics, confidentiality, accountability, and professionalism
  • Strong team player with the ability to work both autonomously and within a collaborative team
  • Strong computer skills and the ability to use Microsoft Word, Excel, PowerPoint, Publisher and other computer programs to generate letters, spreadsheets, presentations, and reports
  • Strong attention to detail and the ability to produce work that is accurate and complete
  • Ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required

Additional Information

An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.

All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.

As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California

Constitution, declaring them to be Disaster Service Workers in time of need.

Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.

The City of Santa Clarita is an Equal Opportunity Employer.

Keywords: City of Santa Clarita, CA, Santa Clarita , Management Analyst or Administrative Analyst, City Manager's Office, Other , Santa Clarita, California

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