Office Coordinator (LOS ANGELES, CA BASED)

Company: Arizona State University
Location: Los Angeles
Posted on: April 2, 2026

Job Description:

Job Profile: Administrative Support Specialist 1 Job Family: Administrative Support Time Type: Full time Max Pay – Depends on experience: $70,304.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Description: Position Salary: $ 70,304 per year Do you enjoy meeting and connecting with people from vibrant and energetic neighborhoods, such as Downtown Los Angeles? Does helping others put a smile on your face? Are you the first person to say hello when meeting someone new? Arizona State University (ASU) is looking for a professional, attentive, and welcoming Front Desk Office Coordinator to join the ASU California Center Broadway team. You will serve as the first point of contact for all visitors at ASU Broadway in Los Angeles. The center is in the Historic Herald Examiner building in the Downtown neighborhood of South Park. In this position, you will utilize your multitasking skills and knowledge of ASU California Center Broadway departments and programs to greet and assist visitors, answer phone calls, direct event guests and support the administrative operations of the front desk. You’ll work closely with other front desk staff and the Director of Operations to create a positive experience for all guests. You will use your knowledge of ASU to answer questions and connect visitors to the appropriate department, including alumni, prospective students, parents, community partners and curious Angelenos. Successful candidates will be excellent communicators, dependable, professional and organized with a commitment to providing excellent customer service. Successful candidates will also provide the information requested in the application instructions below. Essential Duties: Greet all visitors, students and employees entering the building Create a welcoming and professional environment for all students, visitors and employees, providing a high level of customer service Register visitors in online visitor management system Direct visitors according to the purpose of their visit: alert meeting hosts that visitor has arrived, direct to event or meeting location, facilitate access to secure areas of the building Provide visitors with information about ASU in Los Angeles Answer the primary ASU Broadway telephone number, route calls to the proper extensions, take and deliver messages Work in tandem with the Office Coordinator at Grand to ensure alignment in processes between buildings Look up meeting locations in the building space management system, make reservations for meetings and workspace Perform a variety of administrative tasks in support of the building operations, meetings and events Maintain a clean and organized reception area Accept deliveries and mail, organize to be distributed to the correct recipients in a timely manner while also managing outgoing mail and packages for pickup Print, fax and scan documents Other duties as assigned Desired Qualifications: Experience working at a reception/lobby/front desk, including greeting and directing visitors and providing information about the organization Experience providing a high level of customer service experience, preferably in an office or higher education setting Experience performing a variety of administrative duties including answering phones and transferring calls, collecting and organizing information, maintaining phone and email lists, printing, reserving meeting space Evidence of strong verbal and interpersonal skills Ability to learn about a large organization and communicate to others about the organization Demonstrated skill in following instructions Demonstrated reliability Highly organized and detail oriented Experience using Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Docs, Dropbox Bilingual preferred Knowledge of Arizona State University preferred Knowledge of the Downtown Los Angeles and surrounding area preferred Working Environment: Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, manipulating a computer mouse and using a telephone Required to stand for varying lengths of time and walk moderate distances to perform work Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts Clearly communicate to perform essential functions This role is fully onsite from 8am-5pm Monday through Friday Department Statement: In California, where Arizona State University has been deeply connected for many years working with educational, nonprofit, and business partners, the university has two new centers—the ASU California Center Broadway in downtown Los Angeles at the historic Herald Examiner building and the ASU California Center Grand in the ASU FIDM building. The ASU California Center Broadway features some of ASU’s top-ranked and accredited undergraduate and graduate degree programs, innovative transdisciplinary opportunities, and engaging public programming. Learn more about both spaces at california.asu.edu Driving Requirement: Driving is not required for this position. Location: Off-Campus: Los Angeles Funding: No Federal Funding Instructions to Apply: Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. Please use the link below to log in using single sign-on. https://www.myworkday.com/asu/d/inst/1$9925/9925$19778.htmld To be considered, your application must include all of the following attachments: Cover letter Resume or CV Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered. Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete. ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources . Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement: A fingerprint check is not required for this position.

Keywords: Arizona State University, Santa Clarita , Office Coordinator (LOS ANGELES, CA BASED), Administration, Clerical , Los Angeles, California